Certification and import documentation
Certificate of Conformity
Russia and now the Eurasian Economic Union is not another country in the European Union or NAFTA. It has its own regulatory requirements.
Each shipment to Russia must be supported by a Certificate of Conformity. Obtaining a CoC can be straightforward but it can also be costly in time and money depending on the industry involved.
The route to obtaining a Certificate of Conformity starts by ensuring that your product complies with Russian regulations. These vary by industry. Once you have obtained documentary proof that you comply with the regulations, you may make a Declaration of Conformity. This is passed to the relevant authority for your industry. If you meet the requirement, you will then be issued with a Certificate of Conformity.
Documents vary by industry. Some important documents that may be required are:
It can be tempting to let your Russian partner deal with certification. However, allowing the Russian importer to hold the CoC has the effect of awarding them exclusivity for three years. If you wish to avoid this, it can be a consideration to set up your own company to act as an importer.
Russia and now the Eurasian Economic Union is not another country in the European Union or NAFTA. It has its own regulatory requirements.
Each shipment to Russia must be supported by a Certificate of Conformity. Obtaining a CoC can be straightforward but it can also be costly in time and money depending on the industry involved.
The route to obtaining a Certificate of Conformity starts by ensuring that your product complies with Russian regulations. These vary by industry. Once you have obtained documentary proof that you comply with the regulations, you may make a Declaration of Conformity. This is passed to the relevant authority for your industry. If you meet the requirement, you will then be issued with a Certificate of Conformity.
Documents vary by industry. Some important documents that may be required are:
- Fire Certificates
- Sanitary Certificates (eg for clothing)
- Toxicology test results
- Phyto-Sanitary Certificates
- Electrical safety certificates
- Electromagnetic interference certificates
It can be tempting to let your Russian partner deal with certification. However, allowing the Russian importer to hold the CoC has the effect of awarding them exclusivity for three years. If you wish to avoid this, it can be a consideration to set up your own company to act as an importer.
Import Documents
Goods cannot be imported into Russia except by a registered importer. Registered importers can be real or legal persons. They must make a deposit of funds with the Russian Federal Customs Service.
There is a package of documents that apply to all shipments. These documents are:
The Passport of Deal is a specialist document for Russia needed to make bank payments.
Most of these documents are handled by the Freight Forwarder or logistics company but the Certificate of Origin is obtained by the exporter and the Business Registration Certificate is presented by the importer.
We can provide a set ProForma shipping documents in Russian that you can use as models for your actual shipments. This will reduce shipping delays. You will have the right documents. They will be in Russian; this matters, many customs officers do not speak English.
Goods cannot be imported into Russia except by a registered importer. Registered importers can be real or legal persons. They must make a deposit of funds with the Russian Federal Customs Service.
There is a package of documents that apply to all shipments. These documents are:
- Commercial Invoice
- Pro Forma Invoice
- Certificate of Origin
- Preliminary Declaration
- Customs Import Declaration
- Declaration of Dutiable Value
- A Packing List for the transport packaging which may range from a box to a container
- Some kind of Waybill depending on form of transport, including sometimes a Bill of Lading
- Passport of Deal
- Business Registration Certificate
The Passport of Deal is a specialist document for Russia needed to make bank payments.
Most of these documents are handled by the Freight Forwarder or logistics company but the Certificate of Origin is obtained by the exporter and the Business Registration Certificate is presented by the importer.
We can provide a set ProForma shipping documents in Russian that you can use as models for your actual shipments. This will reduce shipping delays. You will have the right documents. They will be in Russian; this matters, many customs officers do not speak English.